How to Add an RFI to a Self-Assessment Submission Being Reviewed

Introduction

Request for Information (RFI) is an important functionality in the self-assessment review processes, allowing for clarification and additional data collection when necessary. This guide outlines the steps for adding an RFI to a chapter in a submission, ensuring comprehensive information gathering from Document of Compliance (DOC) holders for accurate self-assessments.

Step 1: Select the Chapter

Begin by identifying the specific chapter of the submission you are reviewing. Locate and click the “Add RFI” button, typically positioned next to the chapter title on the self-assessment form.

Step 2: Submit Your RFI

Click on “Add RFI” to start your request. You will be prompted to detail the information needed.

Fill out the necessary details in the RFI form and submit it to the appropriate party for response.

Step 3: Confirmation and Tracking

After sending the RFI, the “Add RFI” button will change to “View RFI,” indicating that your request has been successfully submitted.

The status of the RFI will also update to either “Awaiting response” or “Waiting for Ship Manager’s Response,” allowing you to track the progress and response to your request.

Conclusion

Adding an RFI to a self-assessment under review is a straightforward process designed to enhance the accuracy and completeness of the information being reviewed. This functionality is essential for clear communication and address the information gap timely, ultimately enhancing the integrity and thoroughness of the review process.