Reception Administrator

London

About RightShip

RightShip’s mission is to improve the safety and environmental sustainability of the maritime industry.

We serve our customers through a combination of our bespoke IT tools and analytics as well as our considerable experience in providing vetting and due diligence services to the maritime supply chain since 2001.

We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems, recommendations and consultancy services.  Using leading data and technology, we aim to set new benchmarks in environmental protection. We support global initiatives and action influencing practical and impactful change, enabling “win-win” for business and the environment.

RightShip has offices to cover all the time zones in Melbourne, London, Houston and Singapore, where we recently added a senior customer engagement team and product/innovation hub to better serve our customers and stakeholders.

Values and benefits

We offer a place where you know you are contributing to an organisation who are constantly working to ensure ships are safe as possible so that crew and cargo are protected. We are passionate about maritime efficiency, safety and sustainability practices.

We offer generous rewards. Our base salary is competitive and we support employee wellbeing. 

We have some great talent who are happy to share their experience and skills to help you on your way and we are committed to professional development to make sure your career keeps growing while you’re working with us.

Job Details

As world recognised maritime safety and environmental experts, RightShip has an exciting vision to expand its market share and influence in safety, environmental and 
social outcomes in the maritime industry. 

RightShip is looking to strengthen our small team to ensure the day to day operation of the London office is supported in an efficient and timely manner. The incumbent will be responsible for a wide range of supporting tasks to the Office Manager EMEA and Head of EMEA.

This role reports to the Office Manager EMEA.

 

Major Responsibilities 

RECEPTION DUTIES

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
  • Answering, screening and forwarding incoming phone calls.
  • Receiving and sorting daily mail.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Oversee room booking calendars and coordinate conference room set-up, catering, A/V and other logistical arrangements

BUSINESS SUPPORT

  • Organise external meetings which may involve our business partners, stakeholders and customers.
  • Organise internal meetings - both face to face and virtually across multiple time zones.
  • Oversee room booking calendars and coordinate conference room set-up, catering, A/V and other logistical arrangements
  • Support the team with travel itineraries to include researching of flights, trains, hotels and local amenities.
  • Expenses. Submit expense reports and reconciliation on behalf of the London Management team.

OFFICE SUPPORT

  • Work closely with the Office Manager and Head of EMEA to support the effective running of the EMEA functions to provide an optimal working environment and promote a culture of wellbeing and professionalism.
  • Support the Office Manager with the day to day running of the office, such as organising couriers, reviewing post, stationery orders, kitchen stocks as well as general ad-hoc tasks.
  • Assist in scheduling interviews for new employees
  • Assist in arranging, managing and hosting social, business or other events as required
  • Assist with the on-boarding of new employees and contractors, and associated tracking as well as assist in offboarding activities.
  • Coordinate workload with the Office Manager and provide back up support and cover when Office Manager is on leave.
  • Keep team records up to date to include office attendance, IT equipment audit register, contact details, birthdays and key dates.

Qualifications, Skills and Experience

  • A good level of education to GSCE or equivalent.
  • Experience of working in and supporting a team.
  • A sound understanding of the MS Office suite.
  • Great attention to detail with the ability to take on multiple tasks.
  • A self-starter, able to work unsupervised but who welcomes the shared benefit and responsibility of teamwork.


RightShip is an Equal Opportunity Employer and values diversity, enables access and promotes inclusion in our workplace. You must have the right to live and work in the UK to apply for this job.

Join us

Apply today to start your career at RightShip

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